2019 IEEE International Symposium on Phased Array Systems and Technology

October 15 – 18, 2019, Waltham, MA USA

Oral and Poster Presentation Guidelines



Audiovisual-Speakers should plan to use the conference-supplied computers to present their material. Power Point and PDF are the acceptable formats. ALL presentations are to be submitted to kathleen@ballos.com by 12:00 noon (EST) on October 11, 2019.  No personal computers will be allowed! PLEASE REMEMBER TO BRING A BACKUP OF YOUR PRESENTATION WITH YOU!!! USB thumb drives are the only acceptable form of media to load on to the conference computer. All conference computers will having the following:

o 2 free USB ports for media uploadingoWindows XP Pro Service Pack 3, including all Windows updatesoPowerpoint

o Latest version of Adobe Acrobat (.pdf files)oLatest version of RealPlayer

o Latest version of QuickTime

o Latest version of Windows Media Player

Use large enough fonts so that the material can be seen clearly from the back of the room (~60 ft). Please avoid crowded view graphs, which are difficult to see and explain. No more than 5 to 6 points should be made on a single slide. Please break up material.  


Formal presentations are timed as follows:

o Presentation 20 minutes – including Q&A

o Presentations should be submitted in PDF or Powerpoint only


Poster sessions are an excellent format for authors to present their papers and interact with conference attendees for in-depth technical discussions. In addition, attendees find that the poster session is a great way to sample many papers in parallel. For this reason it is important that you display your message clearly and strikingly to attract people who would have an interest in your paper. 


For your poster, a board will be provided which measures 4 ft high x 6 ft. wide. Push tacks will be available to tack your paper to the poster. Please note: the conference supplied push tacks are the only means allowed for attaching your poster to the poster board provided.Prepare your poster well in advance of the conference. There will be no time or materials available for last minute preparation at the conference.The title of your paper should appear at the top of your poster in CAPITAL letters that are at least 1 inch high. Below the title put author(s) name(s) and affiliation(s). Use pictures, cartoons, and figures rather than text wherever possible. Bright colors greatly enhance the attention of the viewer.Use text sparingly. State the main result of your paper in six or less lines using 3/4 inch high letters. The flow of your paper should be from top left to bottom right. You may use arrows to lead through the paper. 


Prepare a short presentation of about 5 to 15 minutes that can be given to the attendees. Be prepared to repeat presentation several times. Plan to spend the entire session at your poster.